Spreadsheets are commonly used by individuals and businesses for organising and storing data, however as a database they have several shortcomings which can lead to problems for organisations. Here, we’ll explain why spreadsheets should not be used as a database and how stakeholders can employ an application developer to create a bespoke database and front-end application.
Why spreadsheets should not be used as a database:
- Data integrity: Spreadsheets are not designed to handle large amounts of data and can become unwieldy and prone to errors as they grow. The lack of data validation and control mechanisms can lead to data integrity issues, such as incorrect data entry or duplicates.
- Accessibility: Spreadsheets can only be accessed for editing by one person at a time, making it difficult for teams to collaborate and share data effectively. In addition, there is a risk of data loss or corruption if the spreadsheet is not saved properly.
- Scalability: As the amount of data in a spreadsheet grows, it becomes more difficult to manage and extract meaningful insights. Spreadsheets also have limited functionality and cannot handle complex data relationships.
Why bespoke databases and front-end applications are worth the investment:
- Data integrity: Bespoke databases have built-in data validation and control mechanisms, ensuring that data is entered correctly and reducing the risk of errors.
- Scalability: A database is designed to handle large amounts of data, making it scalable and capable of supporting an organisation’s growth.
- Accessibility: A front-end application provides a user-friendly interface for accessing and managing data, making it easy for teams to collaborate and share data effectively.
- Customisation: Bespoke databases and front-end applications can be customised to meet the specific needs of an organisation, allowing for the creation of unique and tailored solutions.
How to employ the right application developer to meet your needs:
- Define your requirements: Before employing an application developer, stakeholders should clearly define their requirements and the scope of the project. This will help the developer understand the organisation’s needs and create a solution that meets those needs.
- Evaluate experience: When selecting an application developer, stakeholders should look for someone with experience in developing databases and front-end applications. This will ensure that the developer has the skills and knowledge needed to create a high-quality solution.
- Communicate regularly: Communication is key when working with an application developer. Stakeholders should regularly communicate with the developer to ensure that the project is on track and that their requirements are being met.
In conclusion:
Whilst spreadsheets are convenient for organising and storing certain amounts of data, they should not be used as a database.
A bespoke database and front-end application is a more suitable solution, providing organisations with a scalable, secure, and customisable solution for managing data. Employing an application developer to create a bespoke solution is worth the investment, and stakeholders should not ignore this opportunity to improve their data management practices.